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Update Existing Pay Items

You may need to update pay items when rates change, tax or super rules are updated, or when you need to adjust how a pay item is calculated or reported.

Steps to Update a Pay Item​

  1. Navigate to Payroll > Pay Items.
  2. Locate the pay item you wish to update. Use the search bar or filter by type (Earnings, Deduction, Superannuation, Leave).
  3. Click on the pay item name to open its details.
  4. Make your changes:
    • Name — update the display name.
    • Calculation type — change between Hours x Rate, Fixed Amount, or Percentage.
    • Default rate or amount — update the default value.
    • Tax settings — adjust PAYG withholding treatment.
    • Super settings — change OTE classification or super rate.
    • ATO reporting category — update the STP reporting category.
  5. Click Save.
caution

Changes to a pay item apply to all future pay runs. Previously submitted pay runs are not affected. If you need to correct a past pay run, see Editing a Submitted Pay Run.

Updating Rates for a New Financial Year​

At the start of each financial year, you may need to update:

  • Superannuation Guarantee rate — the SG rate increases periodically (11.5% for 2025-26).
  • Leave accrual rates — if your award or agreement specifies annual changes.
  • Allowance rates — many awards update allowance amounts each July.

Deactivating a Pay Item​

If a pay item is no longer needed but has been used in past pay runs:

  1. Open the pay item.
  2. Toggle the Active switch to Inactive.
  3. The pay item will no longer appear in the dropdown when adding pay items to a pay run, but historical records are preserved.