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Adding or Removing Employees from a Pay Run

When processing a pay run, you may need to add employees who were not automatically included or remove employees who should not be paid in that particular cycle. This guide explains how to manage employees within an open pay run.

Adding an Employee to a Pay Run​

  1. Navigate to Payroll > Pay Runs and open the pay run you want to modify.
  2. Click the Add Employee button at the top of the employee list.
  3. A list of eligible employees who are not yet in the pay run will appear. Select one or more employees.
  4. Click Add to include them. Their default pay items and rates will be loaded automatically.
  5. Review the employee's pay details and make any necessary adjustments before finalising.
tip

Only employees whose pay schedule matches the pay run frequency (e.g. weekly, fortnightly, monthly) will appear in the list. If an employee is missing, check their pay schedule under Payroll > Employees.

Removing an Employee from a Pay Run​

  1. Open the pay run from Payroll > Pay Runs.
  2. Locate the employee you wish to remove in the employee list.
  3. Click the Actions menu (three dots) next to the employee's name.
  4. Select Remove from Pay Run.
  5. Confirm the removal when prompted.
caution

Removing an employee will delete all pay item entries for that employee in this pay run. This action cannot be undone — you would need to re-add the employee and re-enter their details.

When to Add or Remove Employees​

  • New starters who joined mid-cycle and need to be paid for partial hours.
  • Terminated employees who should not be included in the current run. See Leave Paid on Termination for processing final payments.
  • Employees on extended leave who do not need to be paid this period.